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110. Leadership Series ~ Time Management

Updated: Mar 21

Time is one of our most valuable assets, it's always moving forward but it's irreplaceable. How you spend your time determines your success in every aspect of your life. Time management is important in business for several reasons.

⌚️Increased productivity:

Effective time management ensures that tasks are completed efficiently and on time, resulting in increased productivity. When you manage your time well, you can accomplish more in a shorter time frame.

It also helps you to prioritize tasks, allocate resources, and make the most efficient use of your time. It helps you complete tasks in a timely manner, which leads to increased productivity and accomplishment of goals.

⌚️ Meeting deadlines:

Meeting deadlines is essential in business to maintain client satisfaction, deliver projects on time, and maintain a positive reputation. By managing your time effectively, you can allocate the necessary time and resources to achieve the desired outcome.

⌚️ Better decision-making:

When you manage your time effectively, you have the necessary space and clarity to make informed decisions. Rushing through tasks or constantly feeling overwhelmed can hinder your ability to think critically and make sound judgments in business.

Putting a time management system in place has actually given me more of my time back and helped me be more productive. I'm more focussed and achieve better quality results.

⌚️ Reduced stress levels:

Poor time management often leads to increased stress levels. When you feel overwhelmed by a backlog of work or are constantly racing against deadlines, it can negatively impact your mental well-being and overall job satisfaction. Effective time management helps in alleviating stress by providing a sense of control and order.

By allocating time for each activity in my life I feel less rushed, more prepared and achieve more in every aspect of my life - at home and at work. I'm not trying to squeeze things in because I've created the time to do the activity.

⌚️Improved work-life balance:

Time management allows you to strike a better balance between your professional and personal life. By efficiently managing your time, you can prioritize important tasks, delegate responsibilities, and allocate time for personal commitments and relaxation.

In our masterminds and masterclasses we discuss how to block time for personal commitments and to be a goal getter at work.

⌚️Enhanced reputation and professionalism:

Consistently meeting deadlines and delivering work on time portrays you and your business as reliable, organized, and professional. Good time management reflects positively on your reputation and can enhance your relationships with clients, customers, and investors.

One of my biggest lessons over the past couple of years has been about time management. Ensuring that I have clear boundaries with work, relationships and what needs to be achieved.

I learned the power of time blocking from my business coach. She literally broke it down for me and that's what in sharing with you because it helped me be more productive during my weeks and gave me time to achieve my goals.

Time blocking is literally creating a block of time 2-4 hours to do an activity. This can be family time, date night, selfcare time, fitness time, work time.... and then each block can be broken down into smaller tasks. I create themed blocks during the week to help me achieve goals under that subject - team, finance, family, fitness, content creation, etc.

I have an on going calendar of events, I used to buy a hard bound book that had either and academic year or calendar year in it... now I prefer a Filofax style so that I can keep my diary as a rolling year. This helps me to reflect each month and write ideas and inspiration through the year continually.

I also have a calendar on my phone for quick reference and if I'm out and about I can add notes and tasks under themed time blocks each week.

I schedule each quarter, half year and year ~ PLAN A

💫 Aspirations

💫 Achievements

💫 Action Plan

💫 Accountability

Then I use post-it notes to provisionally put dates on the calendar and once details are confirmed they get written in. On my phone calendar booking systems are integrated so reservations etc get automatically added and you can set reminders - it's brilliant!!

🎙️ Glowgetter Beauty Entrepreneur 101 ~ Episode 28 - create time blocks in your calendar

A great analogy that was shared with me years ago was that goals are like and iceberg, you can only see the top. All the blood sweat & tears underneath, the grit & determination to keep climbing and moving forward goes unnoticed. It's what you do when no one is watching that produces results.

Time is both free and priceless. The person you are now is a consequence of how you used your time in the past. The person you'll become in the future is a consequence of how you use your time in the present. Steven Bartlett, Diary of a CEO

Time management is an essential skill for effective leadership. Here are some tips to improve your time management skills as a leader:

💫 Set clear goals and priorities:

Clearly define your short-term and long-term goals and prioritize them based on importance and urgency. This will help you focus your time and energy on the most important tasks. Break down that iceberg into manageable pieces.

💫 Prioritize tasks:

Identify the most critical tasks that align with your goals and tackle them first. This will ensure that you make progress on the most important activities.

💫 Delegate effectively:

As a leader, delegate tasks to your team members that can be handled by them. This will free up your time to focus on higher-level responsibilities.

Delegation in your personal life is important too. Make a list of your daily tasks - what do you need to do and what can you delegate... ironing, grocery shopping etc.

💫 Use productivity tools:

Utilize tools like calendars, task managers, and project management software to stay organized and track your tasks. Set reminders and deadlines to stay on track and meet deadlines.

Automating your booking system and other business tasks will help free up your time. Schedule your social media, create an online booking system for clients that includes consultation forms, aftercare, follow up messsges etc.

💫 Practice effective communication:

Clearly communicate priorities, expectations, and deadlines with your team members. This is important at home too! Effective communication ensures everyone is on the same page and reduces wasted time due to miscommunication.

💫 Avoid multitasking:

While it may seem efficient, multitasking often leads to decreased productivity and quality of work. Instead, focus on one task at a time and give it your full attention before moving on to the next.

This has been one of my biggest lessons (and challenges) to focus one on task at a time... I'm not really Wonder Woman 🦸🏻‍♀️

💫 Learn to say no:

As a leader, you may encounter various requests and demands on your time. Learn to say no to tasks that do not align with your goals or can be delegated to others. This allows you to protect your time and focus on what truly matters.

People talk about the power of saying no and I never truly understood it until I started to practise it. Only do what serves you, your family and your North Star 🌟

Remember, effective time management requires discipline and practice. It's important to regularly evaluate and adjust your approach to ensure maximum productivity and successful leadership.

Overall, effective time management is essential for business success as it improves productivity, decision-making, work-life balance, and professionalism while reducing stress levels.

Thank you for reading, if this was useful please 💖 and share if it could help someone.

Thank you ~ Diana x

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